If you are planning to organize a class or colleagues’ get together, I will tell you some useful ideas that you can utilize to arrange it well. The more professional you seem, the more likely your classmates are to be interested for the big event. So start planning the details early, and your classmates will be attracted. Here are a few steps you can take to keep the momentum going.
Search And Connect Your Classmates and Colleagues:
The initialand important step in planning a reunion is finding your classmates. Start with social media and professional networking sites like Facebook, Instagram and LinkedIn. Create a group for your graduating class on Facebook if it is not done before and make an announcement. You can also find and contact fellow university alums on LinkedIn by clicking on “Find Alumni” in the “Connections” tab.
Once your classmates are in one virtual place, you can send out important updates—like Save the Dates and ticket sale announcements.
Utilize Event Technology To Make The Occasion Efficient:
Technology, now a days have become an essential part in our lives as it makes our work more efficient and useful. Get some technology to get benefitted from for short period of time. For this purpose hire devices like iPad hire.It will allow you to efficiently manage registrations, attract and engage participants and have a show case platform to put your agenda for all to see.
Set Goals & Timelines:
Once you’ve started assembling your classmates, work on securing a date. Reunion turnouts depend on your classmates’ availability, so get on their calendars early. We recommend using an online survey tool—like Survey Monkey, Google Forms, or Doodle—to ask which dates work best.
Popular times for high school reunions are September and October, because of homecoming and football games, and around Thanksgiving or Christmas, when classmates are already home for the holidays.
Make a Group of Team Members:
Teamwork is something that brings any task planning into life. It would be bringing your event into existence. So reconnect with former classmates, and assign them roles based on their strengths and interests, such as, the manager is the person who makes sure the train stays on the rails, the treasurer, that person who loves tracking expenses, the promoter, the person you can trust to get the word out, the producer, one who is called the “make it happen” person. Display the names of organizing team members on the event page.
Shout Out About The Get Together:
This is how you are going to tell everyone that you are organizing a reunion. Announce it to your network, put it on social media, make ticketing and promote. There are generally two things in the ticketing process. It’s common to see one when tickets first go on sale, and then again the week the event is taking place. Offer promotion and sale on tickets to attract participants.You can stay in your budget if you approach USA leading iPad Rental Company that can provide you useful and advanced devices like iPad rental and laptops that you can hire for short period of time at low prices.
Stay Kind To The Participants:
Even if your get together is formal, arrange a check-in table or greeter. People would like to be welcomed instead of looking lost. It’s also your duty to keep attendance, re-introduce yourself to others and let your guests know where the food and drinks are found.
Everyone there, is to communicate and socialize, and no one of them forgets a face, they will inevitably forget a name. So, display a series of name tags at the reception. Print out the names of the attendees or let them do it themselves. After reading this post I am sure you are going to make your reunion more effective and exciting. Hope that you have cleared your way to organizing a get together.